1. Guerin Woods COVID-19 Statistics
Total # of Elder Cases | New ELderCases in Last 24 Hrs | Elder Deaths in Last 24 Hrs | Instances of 3 or More Elders/Staff w/ New Onset of Respiratory Symptoms w/in 72 hours of Each Other |
1* | 0 | 0 | 0 |
*This elder was diagnosed after discharge from Guerin Woods on August 5, 2020.
2. Examples of Facility Infection Mitigation/Prevention/Planning Measures
Limited visitation |
Decontamination of all personal items delivered by elder families and friends |
Staff Competency Reinforcement/Training: Infection Control; COVID-19; Proper PPE Use; Handwashing; Social Distancing, etc. |
Daily staff reminders to self-monitor for fever and symptoms of COVID-19 and to stay home if unwell |
Cohorting of essential staff (among Villas) |
Exclusion of non-essential staff |
Staff use of masks and goggles/face shields: 100% of the time in Villas |
Increased cleaning frequency & use of COVID-19/EPA approved sanitizing solutions for equipment, frequently touched surfaces and common areas |
Placement of alcohol-based hand sanitizer in elder’s rooms and common areas |
Placement of tissues and trash cans in elder’s rooms and in common areas for respiratory hygiene, cough etiquette, and source control |
Elder social distancing and use of masks (for those able) when in common areas |
Transition to telephonic/video meetings whenever possible, e.g., Care Plan Meetings |
Use of telehealth when appropriate |
Creation and use of signage to remind elders and staff re PPE usage, cough etiquette, social distancing, handwashing |
Creation of signage in anticipation of positive COVID-19 cases re proper use of PPE, precautions, etc. |
Adoption of pharmacy policies & practices that ensure availability of all necessary medications |
Pre-shift health assessment/screening of every staff member, including all CDC-defined COVID-19 symptoms |
Assessment of elder for CDC-defined COVID-19 symptoms every shift |
Cancellation of all non-essential medical appointments, e.g., routine eye exams |
Acquisition of additional/excess supplies, e.g., ABHS, soap, paper towels, sanitizing solutions, PPE, oxygen concentrators |
Conversion of separate on-site facility to staff sleeping quarters, including procurement of beds, linens, etc. |
Conversion of separate on-site facility to accommodate COVID-19 positive elders, including but not limited to new flooring, rental of beds, use of donated storage and office furniture, and waiver application |
Conversion of separate on-site facility to accommodate COVID-19 supplies, including preparation of individual kits for ease of use |
Staging of COVID-19 materials in anticipation of providing immediate response |
Preparation for ability to teach CNA/PCA courses on-site, including but not limited to staff training, licensure, procurement of necessary course materials, etc., in anticipation of potential staffing shortages |
Daily meetings among executive and senior clinical staff re newest state and federal COVID-19 regulations & guidance (and changes thereto), associated changes to policies/procedures, education/training, facility changes, etc. |
Extensive contingency planning, including adoption of new policies & procedures (and frequent amendment of same as guidelines from federal and state public health authorities change) |
Frequent coordination with local and state public health and emergency response authorities |
3. Guerin Woods Contacts
Contact (Title) | Steve Brian (Administrator) | Susan Gernert (President & CEO) |
Cell Phone | 812-399-9046 | 502-830-4336 |
Email |
4. Guerin Woods Current Visitation Policy.
Please find below updated visitation procedures and schedules.
i. Schedule & Location
Outdoor (Villa Garden) | Indoor (Villa Den) | |
Monday | 2 – 4 pm | 10 – 11 am; 1 – 2 pm |
Tuesday | 2 – 4 pm | 10 – 11 am; 1 – 2 pm |
Wednesday | 2 – 4 pm | 10 – 11 am; 1 – 2 pm |
Thursday | 2 – 4 pm | 10 – 11 am; 1 – 2 pm |
Friday | 2 – 4 pm | 10 – 11 am; 1 – 2 pm |
Saturday | 2 – 3 pm | 3 – 4 pm |
Sunday | 2 – 3 pm | 3 – 4 pm |
b. Length & Frequency of Visitation – In order to permit all elders to have an opportunity to participate in visitation, elders are permitted three, 15-minute visits per week. If an elder’s family would like to be considered for more than three visits per week, Guerin Woods will gladly evaluate requests on a case-by case basis based on availability in the schedule.
c. Scheduling - In order to ensure appropriate staffing, visitation must be scheduled no less than 48 hours in advance via “Simply Book Me”, https://guerinwoods.simplybook.me/v2/. You may schedule visits on a two-week rolling basis.
Should you need to cancel a visit, please do so as soon as possible via the “Simply Book Me” application to make your time slot available to another family.
d. Visitation Procedure –
**we cannot allow entry if your responses or BODY temperature indicate a risk of exposure. Likewise, indoor visits will be cancelled for those who do not properly complete and timely submit documentation of covid-19 testing and training. Please ensure these items have been taken care of before you come to campus.
e. Visitation Restrictions
- All visitors must be 12 years of age or older;
- A mask must be worn at all times;
- Guerin Woods has installed social distancing barriers, which must be respected at all times;
- Alcohol-based hand rub is available on the front porch of each Villa, which must be used before and after each visit;
- Additional Indoor Visitation Restrictions
1) Number of Simultaneous Visitors: No more than 2.
2) Testing: Indoor visitors must be tested for COVID-19 and provide to Guerin Woods negative test results on a weekly basis. If the test date is seven or more days prior to a scheduled visit, the visit must be cancelled. With regard to weekend visits, test results must be provided no later than noon on the prior Friday.
3) Education & Adherence to Infection Control: For those who have not already done so, indoor visitors must complete Guerin Woods’s COVID-19 training prior to their first indoor visit. Indoor Visitors must also follow and will be asked to affirm at each visit compliance with infection control practices.
f. Compassionate Care Visitation - Compassionate Care Indoor Visitation is limited primarily to end-of-life situations. Guerin Woods will also consider Compassionate Care visitation for elders who (a) meet objective, clinical criteria indicating a meaningful decline in their psychosocial wellbeing and (b) have not or cannot benefit from other forms of visitation. Guerin Woods will proactively contact the POAs of elders who meet these criteria. If you would like to contact us regarding the possibility of compassionate care visitation, you are welcome to do so by sending an email to guerinwoodsvisitations@pssmsi.org. Please know that we will assess any such request on a case-by-case basis, based on a set of objective criteria. Those who are approved will be instructed – as appropriate – regarding visitation scheduling, duration, frequency, location, and other restrictions, such as training, COVID-19 testing, etc.
g. Facilitated Phone Calls & Video Chats - Please call your elder’s Villa on the day you wish to have your call or video chat to confirm the availability of staff. Please know that our staff remain very busy throughout the day, and they may ask that you be flexible regarding the time and length of your call or video chat. Individual CNAs cannot commit to staff availability other than their own because they do not know what the demands may or may not be on another shift or when they are not working.
h. Closed Window Visits - Please continue your closed window visits! Risk-free. Mask-free. ...and no social distancing required!
5. COVID-19 Testing & Transfers: Guerin Woods is following the guidance and directives of the Centers for Disease Control (CDC), Indiana State Department of Health (ISDH), and Floyd County Health Department regarding COVID-19 testing. If an elder were to test positive for COVID-19 and Guerin Woods was unable to provide the necessary care, the elder would be transferred to a hospital or other appropriate facility.
6. General Information Regarding COVID-19: For more information about COVID-19, please refer to: https://www.coronavirus.in.gov/2400.htm; https://www.cdc.gov/coronavirus/2019-ncov/index.html
You can also address general questions about COVID-19 to the ISDH COVID-19 Call Center, available 24/7, at 877-826-0011.
7. Contact Details for Indiana Long-Term Care Ombudsman: The Ombudsman is NOT a representative of the facility, ISDH, or any other organization. However, we do want to provide accurate information to ensure families are comfortable that their loved ones are as safe as possible and are able to make informed decisions.
Physical Address | Office of the Long-Term Care Ombudsman 402 West Washington Street, Room W451 Post Office Box 7083, MS 27 Indianapolis, Indiana 46207-7083 |
Phone Number | 800-622-4484 or 317-232-7134 |
Fax Number | 317-972-3285 |
Email | |
Website |
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