Thursday, August 27, 2020

Guerin Woods Daily Update

1.       Guerin Woods COVID-19 Statistics

 

Total #

of Elder Cases

New ELderCases in Last 24 Hrs

Elder Deaths in Last 24 Hrs

Instances of 3 or More Elders/Staff w/ New Onset of

Respiratory Symptoms w/in 72 hours of Each Other

1*

0

0

0

 

*This elder was diagnosed after discharge from Guerin Woods on August 5, 2020.

 

2.       Examples of Facility Infection Mitigation/Prevention/Planning Measures

 

Exclusion of visitors & non-essential staff

Decontamination of all personal items delivered by elder families and friends

Staff Competency Reinforcement/Training: Infection Control; COVID-19; Proper PPE Use; Handwashing; Social Distancing, etc.

Daily staff reminders to self-monitor for fever and symptoms of COVID-19 and to stay home if unwell

Cohorting of essential staff (among Villas)

Exclusion of non-direct care staff

Staff use of masks and goggles/face shields: 100% of the time in Villas

Increased cleaning frequency & use of COVID-19/EPA approved sanitizing solutions for equipment, frequently touched surfaces and common areas

Placement of alcohol-based hand sanitizer in elder's rooms and common areas

Placement of tissues and trash cans in elder's rooms and in common areas for respiratory hygiene, cough etiquette, and source control

Elder social distancing and use of masks (for those able) when in common areas

Transition to telephonic/video meetings whenever possible, e.g., Care Plan Meetings

Use of telehealth when appropriate

Creation and use of signage to remind elders and staff re PPE usage, cough etiquette, social distancing, handwashing

Creation of signage in anticipation of positive COVID-19 cases re proper use of PPE, precautions, etc.

Adoption of pharmacy policies & practices that ensure availability of all necessary medications

Pre-shift health assessment/screening of every staff member, including all CDC-defined COVID-19 symptoms

Assessment of elder for CDC-defined COVID-19 symptoms every shift

Cancellation of all non-essential medical appointments, e.g., routine eye exams

Acquisition of additional/excess supplies, e.g., ABHS, soap, paper towels, sanitizing solutions, PPE, oxygen concentrators

Conversion of separate on-site facility to staff sleeping quarters, including procurement of beds, linens, etc.

Conversion of separate on-site facility to accommodate COVID-19 positive elders, including but not limited to new flooring, rental of beds, use of donated storage and office furniture, and waiver application

Conversion of separate on-site facility to accommodate COVID-19 supplies, including preparation of individual kits for ease of use

Staging of COVID-19 materials in anticipation of providing immediate response

Preparation for ability to teach CNA/PCA courses on-site, including but not limited to staff training, licensure, procurement of necessary course materials, etc., in anticipation of potential staffing shortages

Daily meetings among executive and senior clinical staff re newest state and federal COVID-19 regulations & guidance (and changes thereto), associated changes to policies/procedures, education/training, facility changes, etc.

Extensive contingency planning, including adoption of new policies & procedures (and frequent amendment of same as guidelines from federal and state public health authorities change)

Frequent coordination with local and state public health and emergency response authorities

 

3.       Guerin Woods Contacts

 

Contact (Title)

Steve Brian (Administrator)

Susan Gernert (President & CEO)

Cell Phone

812-399-9046

502-830-4336

Email

sbrian@pssmsi.org

sgernert@pssmsi.org

 

4.       Guerin Woods Current Visitation Policy

 

§  As of the date of the briefing, Guerin Woods does not permit anyone other than essential Guerin Woods personnel to enter the Villas. 

 

§  Family members are encouraged to  communicate with elders via telephone, video conferencing, and "closed-window" visits. 

 

§  Families are also permitted to leave cards, gifts, etc. for their elder at the Administration Building, where items are sanitized before being transported to the Villas.

 

5.       COVID-19 Testing & Transfers

 

Guerin Woods is following the guidance and directives of the Indiana State Department of Health (ISDH) and Floyd County Health Department regarding COVID-19 testing.  If an elder were to test positive for COVID-19 and Guerin Woods was unable to provide the necessary care, the elder would be transferred to a hospital or other appropriate facility.

 

6.       General Information Regarding COVID-19

 

For more information about COVID-19, please refer to:

 

https://www.coronavirus.in.gov/2400.htm

https://www.cdc.gov/coronavirus/2019-ncov/index.html

 

You can also address general questions about COVID-19 to the ISDH COVID-19 Call Center, available 24/7, at 877-826-0011.

 

7.       Contact Details for Indiana Long-Term Care Ombudsman

 

The Ombudsman is NOT a representative of the facility, ISDH, or any other organization. However, we do want to provide accurate information to ensure families are comfortable that their loved ones are as safe as possible and are able to make informed decisions.

 

Physical Address

Office of the Long-Term Care Ombudsman

402 West Washington Street, Room W451

Post Office Box 7083, MS 27

Indianapolis, Indiana 46207-7083

Phone Number

800-622-4484 or 317-232-7134

Fax Number

317-972-3285

Email

LongTermCareOmbudsman@ombudsman.IN.gov

Website

https://www.in.gov/ombudsman/2347.htm

 


--
Susan Gernert
President & CEO
Guerin Woods

502-830-4336 (c)

8037 Unruh Drive
Georgetown, IN 47122


Guerin Woods Visitation

Dear Guerin Woods Families & Friends:

All of our elders have been tested (and some retested) and none are positive for COVID-19!  What a relief.  Accordingly, Outdoor Visitation and very limited Indoor Visitation will be reinstituted pursuant to the guidelines below.  I apologize for the delay, but our retesting requirements delayed our ability to restart visitation.

1.     Outdoor Visitation

Mon

Tu

Wed

Th

Fri

Sat

Sun

10 – 11 am

1 – 4 pm

6 – 7 pm

10 – 11 am

1 – 4 pm

10 – 11 am

1 – 4 pm

6 – 7 pm

2 – 3 pm

2 – 3 pm

a.        Outdoor Visitation Schedule for All Villas (presuming no inclement weather):

b.       Location of Outdoor Visitation: Villa garden area.

c.       Permitted Length of Outdoor Visits: 15 minutes. 

d.       Permitted Frequency of Outdoor Visits: Three per week.

e.       Outdoor Visitation Scheduling Method: Please schedule your outdoor visits no less than 48 hours in advance using our "Simply Book Me" application,  https://guerinwoods.simplybook.me/v2/.  This allows us to ensure sufficient staffing to facilitate your visit.  You may schedule visits on a two-week rolling basis.  Only available time slots will be visible.  You will receive email reminders of your visits. 

Should you need to cancel a visit, please do so as soon as possible via the "Simply Book Me" application in order to make your time slot available to another family.

f.        Outdoor Visitation Procedure:

At least 10 to 15 minutes before your visit, please check-in at the Administration Building, where you and anyone who expects to participate in Outdoor Visitation will be required to complete a "Restrictions Acknowledgement & Health Survey." 

On weekends, please stop by the Administration Building; if there are no staff, you will find the necessary forms on a clipboard and be directed to leave your completed documentation at the Villa.

g.       Outdoor Visitation Restrictions

                           i.      All visitors need to be 12 years of age or older.

                         ii.      Both you and your elder must wear a face mask during the entirety of your visit.

                       iii.      You will be required to maintain social distancing during the entirety of your visit.

                       iv.      You will need to use alcohol-based hand rub before and after your outdoor visit.

2.       Indoor Visitation

Indoor Visitation will be limited to compassionate care visits (e.g., end of life visits) and those where an elder has both met objective, clinical criteria indicating a meaningful decline in their psychosocial wellbeing and found not to benefit from outdoor visitation, window visits, video chats, and telephone calls.  We will proactively contact the elder's POA should they meet these criteria.  If you would like to contact us regarding the possibility of indoor visitation, you are welcome to do so by sending an email to guerinwoodsvisitations@pssmsi.org.  Please know that we will need to assess any such request on a case-by-case basis, based on a set of objective criteria.  Those who are approved for indoor visitation will be instructed – as appropriate – regarding visitation scheduling, duration, frequency, location, and other requirements, such as COVID-19 testing (of each visitor), social distancing, etc.

3.       Facilitated Phone Calls & Video Chats

Our CNAs are now facilitating phone calls and video chats (for those elders who do not have their own devices).  In order to ensure the availability of staff, please call your elder's Villa on the day you wish to have your call or video chat to confirm the availability of staff.  Please know that our staff remain very busy throughout the day, and they may ask that you be flexible regarding the time and length of your call or video chat.  Individual CNAs cannot commit to staff availability other than their own because they do not know what the demands may or may not be on another shift or when they are not working.

4.       Closed Window Visits

Please continue your closed window visits!  Risk-free.  Mask-free.  ...and no social distancing required!

As always, thank you for your support and entrusting your elders to our care.

Susan Gernert
President & CEO
Guerin Woods

502-830-4336 (c)

8037 Unruh Drive
Georgetown, IN 47122


Tuesday, August 25, 2020

Guerin Woods Daily Update

1.       Guerin Woods COVID-19 Statistics

 

Total #

of Elder Cases

New ELderCases in Last 24 Hrs

Elder Deaths in Last 24 Hrs

Instances of 3 or More Elders/Staff w/ New Onset of

Respiratory Symptoms w/in 72 hours of Each Other

1*

0

0

0

 

*This elder was diagnosed after discharge from Guerin Woods on August 5, 2020.

 

2.       Examples of Facility Infection Mitigation/Prevention/Planning Measures

 

Exclusion of visitors & non-essential staff

Decontamination of all personal items delivered by elder families and friends

Staff Competency Reinforcement/Training: Infection Control; COVID-19; Proper PPE Use; Handwashing; Social Distancing, etc.

Daily staff reminders to self-monitor for fever and symptoms of COVID-19 and to stay home if unwell

Cohorting of essential staff (among Villas)

Exclusion of non-direct care staff

Staff use of masks and goggles/face shields: 100% of the time in Villas

Increased cleaning frequency & use of COVID-19/EPA approved sanitizing solutions for equipment, frequently touched surfaces and common areas

Placement of alcohol-based hand sanitizer in elder's rooms and common areas

Placement of tissues and trash cans in elder's rooms and in common areas for respiratory hygiene, cough etiquette, and source control

Elder social distancing and use of masks (for those able) when in common areas

Transition to telephonic/video meetings whenever possible, e.g., Care Plan Meetings

Use of telehealth when appropriate

Creation and use of signage to remind elders and staff re PPE usage, cough etiquette, social distancing, handwashing

Creation of signage in anticipation of positive COVID-19 cases re proper use of PPE, precautions, etc.

Adoption of pharmacy policies & practices that ensure availability of all necessary medications

Pre-shift health assessment/screening of every staff member, including all CDC-defined COVID-19 symptoms

Assessment of elder for CDC-defined COVID-19 symptoms every shift

Cancellation of all non-essential medical appointments, e.g., routine eye exams

Acquisition of additional/excess supplies, e.g., ABHS, soap, paper towels, sanitizing solutions, PPE, oxygen concentrators

Conversion of separate on-site facility to staff sleeping quarters, including procurement of beds, linens, etc.

Conversion of separate on-site facility to accommodate COVID-19 positive elders, including but not limited to new flooring, rental of beds, use of donated storage and office furniture, and waiver application

Conversion of separate on-site facility to accommodate COVID-19 supplies, including preparation of individual kits for ease of use

Staging of COVID-19 materials in anticipation of providing immediate response

Preparation for ability to teach CNA/PCA courses on-site, including but not limited to staff training, licensure, procurement of necessary course materials, etc., in anticipation of potential staffing shortages

Daily meetings among executive and senior clinical staff re newest state and federal COVID-19 regulations & guidance (and changes thereto), associated changes to policies/procedures, education/training, facility changes, etc.

Extensive contingency planning, including adoption of new policies & procedures (and frequent amendment of same as guidelines from federal and state public health authorities change)

Frequent coordination with local and state public health and emergency response authorities

 

3.       Guerin Woods Contacts

 

Contact (Title)

Steve Brian (Administrator)

Susan Gernert (President & CEO)

Cell Phone

812-399-9046

502-830-4336

Email

sbrian@pssmsi.org

sgernert@pssmsi.org

 

4.       Guerin Woods Current Visitation Policy

 

§  As of the date of the briefing, Guerin Woods does not permit anyone other than essential Guerin Woods personnel to enter the Villas. 

 

§  Family members are encouraged to  communicate with elders via telephone, video conferencing, and "closed-window" visits. 

 

§  Families are also permitted to leave cards, gifts, etc. for their elder at the Administration Building, where items are sanitized before being transported to the Villas.

 

5.       COVID-19 Testing & Transfers

 

Guerin Woods is following the guidance and directives of the Indiana State Department of Health (ISDH) and Floyd County Health Department regarding COVID-19 testing.  If an elder were to test positive for COVID-19 and Guerin Woods was unable to provide the necessary care, the elder would be transferred to a hospital or other appropriate facility.

 

6.       General Information Regarding COVID-19

 

For more information about COVID-19, please refer to:

 

https://www.coronavirus.in.gov/2400.htm

https://www.cdc.gov/coronavirus/2019-ncov/index.html

 

You can also address general questions about COVID-19 to the ISDH COVID-19 Call Center, available 24/7, at 877-826-0011.

 

7.       Contact Details for Indiana Long-Term Care Ombudsman

 

The Ombudsman is NOT a representative of the facility, ISDH, or any other organization. However, we do want to provide accurate information to ensure families are comfortable that their loved ones are as safe as possible and are able to make informed decisions.

 

Physical Address

Office of the Long-Term Care Ombudsman

402 West Washington Street, Room W451

Post Office Box 7083, MS 27

Indianapolis, Indiana 46207-7083

Phone Number

800-622-4484 or 317-232-7134

Fax Number

317-972-3285

Email

LongTermCareOmbudsman@ombudsman.IN.gov

Website

https://www.in.gov/ombudsman/2347.htm

 


--
Susan Gernert
President & CEO
Guerin Woods

502-830-4336 (c)

8037 Unruh Drive
Georgetown, IN 47122


Monday, August 24, 2020

Guerin Woods Daily Update

1.       Guerin Woods COVID-19 Statistics

 

Total #

of Elder Cases

New ELderCases in Last 24 Hrs

Elder Deaths in Last 24 Hrs

Instances of 3 or More Elders/Staff w/ New Onset of

Respiratory Symptoms w/in 72 hours of Each Other

1*

0

0

0

 

*This elder was diagnosed after discharge from Guerin Woods on August 5, 2020.

 

2.       Examples of Facility Infection Mitigation/Prevention/Planning Measures

 

Exclusion of visitors & non-essential staff

Decontamination of all personal items delivered by elder families and friends

Staff Competency Reinforcement/Training: Infection Control; COVID-19; Proper PPE Use; Handwashing; Social Distancing, etc.

Daily staff reminders to self-monitor for fever and symptoms of COVID-19 and to stay home if unwell

Cohorting of essential staff (among Villas)

Exclusion of non-direct care staff

Staff use of masks and goggles/face shields: 100% of the time in Villas

Increased cleaning frequency & use of COVID-19/EPA approved sanitizing solutions for equipment, frequently touched surfaces and common areas

Placement of alcohol-based hand sanitizer in elder's rooms and common areas

Placement of tissues and trash cans in elder's rooms and in common areas for respiratory hygiene, cough etiquette, and source control

Elder social distancing and use of masks (for those able) when in common areas

Transition to telephonic/video meetings whenever possible, e.g., Care Plan Meetings

Use of telehealth when appropriate

Creation and use of signage to remind elders and staff re PPE usage, cough etiquette, social distancing, handwashing

Creation of signage in anticipation of positive COVID-19 cases re proper use of PPE, precautions, etc.

Adoption of pharmacy policies & practices that ensure availability of all necessary medications

Pre-shift health assessment/screening of every staff member, including all CDC-defined COVID-19 symptoms

Assessment of elder for CDC-defined COVID-19 symptoms every shift

Cancellation of all non-essential medical appointments, e.g., routine eye exams

Acquisition of additional/excess supplies, e.g., ABHS, soap, paper towels, sanitizing solutions, PPE, oxygen concentrators

Conversion of separate on-site facility to staff sleeping quarters, including procurement of beds, linens, etc.

Conversion of separate on-site facility to accommodate COVID-19 positive elders, including but not limited to new flooring, rental of beds, use of donated storage and office furniture, and waiver application

Conversion of separate on-site facility to accommodate COVID-19 supplies, including preparation of individual kits for ease of use

Staging of COVID-19 materials in anticipation of providing immediate response

Preparation for ability to teach CNA/PCA courses on-site, including but not limited to staff training, licensure, procurement of necessary course materials, etc., in anticipation of potential staffing shortages

Daily meetings among executive and senior clinical staff re newest state and federal COVID-19 regulations & guidance (and changes thereto), associated changes to policies/procedures, education/training, facility changes, etc.

Extensive contingency planning, including adoption of new policies & procedures (and frequent amendment of same as guidelines from federal and state public health authorities change)

Frequent coordination with local and state public health and emergency response authorities

 

3.       Guerin Woods Contacts

 

Contact (Title)

Steve Brian (Administrator)

Susan Gernert (President & CEO)

Cell Phone

812-399-9046

502-830-4336

Email

sbrian@pssmsi.org

sgernert@pssmsi.org

 

4.       Guerin Woods Current Visitation Policy

 

§  As of the date of the briefing, Guerin Woods does not permit anyone other than essential Guerin Woods personnel to enter the Villas. 

 

§  Family members are encouraged to  communicate with elders via telephone, video conferencing, and "closed-window" visits. 

 

§  Families are also permitted to leave cards, gifts, etc. for their elder at the Administration Building, where items are sanitized before being transported to the Villas.

 

5.       COVID-19 Testing & Transfers

 

Guerin Woods is following the guidance and directives of the Indiana State Department of Health (ISDH) and Floyd County Health Department regarding COVID-19 testing.  If an elder were to test positive for COVID-19 and Guerin Woods was unable to provide the necessary care, the elder would be transferred to a hospital or other appropriate facility.

 

6.       General Information Regarding COVID-19

 

For more information about COVID-19, please refer to:

 

https://www.coronavirus.in.gov/2400.htm

https://www.cdc.gov/coronavirus/2019-ncov/index.html

 

You can also address general questions about COVID-19 to the ISDH COVID-19 Call Center, available 24/7, at 877-826-0011.

 

7.       Contact Details for Indiana Long-Term Care Ombudsman

 

The Ombudsman is NOT a representative of the facility, ISDH, or any other organization. However, we do want to provide accurate information to ensure families are comfortable that their loved ones are as safe as possible and are able to make informed decisions.

 

Physical Address

Office of the Long-Term Care Ombudsman

402 West Washington Street, Room W451

Post Office Box 7083, MS 27

Indianapolis, Indiana 46207-7083

Phone Number

800-622-4484 or 317-232-7134

Fax Number

317-972-3285

Email

LongTermCareOmbudsman@ombudsman.IN.gov

Website

https://www.in.gov/ombudsman/2347.htm

 


--
Susan Gernert
President & CEO
Guerin Woods

502-830-4336 (c)

8037 Unruh Drive
Georgetown, IN 47122



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